Monday, June 02, 2008

Organise your life without lifting a finger!

There are two kinds of people: those who can--and do--maintain an organiser, and others who can't because of a genetic disability. I've been a long-suffering specimen of the second type.

No leather-bound volume with name embossed in gold could ever persuade me to fill more than three pages of appointments or other details. The Lotus organiser, MS Outlook or Google Calendar didn't help either.

Reason? The organisers help organise things, which is an extra step to doing things.

I couldn't make an appointment and remember to it look up in a leather binder. And while the electronic versions offer an alarm, one still has to key in the appointment.

But as you can guess, I've overcome my incapacity. Consider this:

My secretary schedules a meeting, after checking with your office, and it magically appears on my phone. Without GPRS and on my basic Nokia N72.


She creates the appointment in her own Google Calendar and invites me to the meeting. You could do that too, if you knew my email address.

The rest happens automatically, if you set up things as I explain below.

You need Google Calendar (free with Gmail or an independent Google Account) and MS Outlook to make it work.

Download and install the following software:

  1. Google Sync
  2. Nokia PC Suite

Both are easy to set up. Just follow the instructions.

Fill in your Gmail address and password and Set Google Sync for a two-way sync as shown:




Now Google Sync runs silently in the notification area to keep MS Outlook and Google Calendar synchronized.

And the PC Suite keeps Outlook synchronized with the N72, with just a double click on the rightmost icon shown below (also found in the notification area):


The other two icons in the screen capture above are Bluetooth and Nokia PC Suite, identifying from right to left.

If you don't have Bluetooth on your desktop or laptop, you can connect the N72 with a cable that came in the box.

About Nokia PC Suite in general, from their web site:

Nokia PC Suite is a free PC software product that allows you to connect your Nokia device to a PC and access mobile content as if the device and the PC were one.

Nokia Europe - Nokia PC Suite - Support


What could be your reason for not being organised now?


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